Monthly bookkeeping built specifically for Ontario contractors, with Contractor Bookkeeping for the books and Books + Back Office for more of the financial back office.
Transactions and accounts within the written scope are categorized and reconciled through the monthly close, subject to complete records, active access and timely answers.
What this means for you: Consistent monthly records, a profit and loss statement and balance sheet, and an organized year-end bookkeeping package for your external accountant.
We prepare and file HST returns at the filing frequency stated in the agreement, based on complete records and your approval.
Scope boundary: Tax-planning decisions, including whether to elect or revoke the Quick Method, remain with you and your tax adviser. We maintain the records and can flag questions for discussion.
Payroll is available as a $250/month add-on to Contractor Bookkeeping and is included in Books + Back Office for up to five employees on a bi-weekly or semi-monthly schedule. Wagepoint, direct deposit, CRA payroll remittances, T4/T4A preparation and filing, ROEs, and normal payroll-related WSIB/EHT handling are included when applicable. Employees six through ten add $10/month each; weekly payroll adds $75/month. More than ten employees requires a custom quote.
Scope boundary: We record workers according to the approved setup and flag inconsistencies. Legal worker classification remains with you, CRA, WSIB, legal counsel or another qualified adviser.
Books + Back Office includes one defined accounts-payable or accounts-receivable workflow, normally up to 30 items per month.
A/P work follows written approval controls. A/R work is limited to the agreed invoice, statement and routine follow-up administration. Both workflows together require an additional written scope and fee.
HST, subcontractors, holdbacks, payroll and T5018s are recurring parts of contractor bookkeeping, not afterthoughts.
If free Books Check scoping is not enough to quote cleanup, the $450 Contractor Books Recovery Blueprint is used only when actual historical investigation, tracing, or reconstruction is required. We perform an in-depth review of the file and document what is wrong, missing or unresolved, what needs to be corrected, and the recommended cleanup scope.
The written Blueprint is yours to keep. You can hire Moyano & Co. to complete the cleanup or take the Blueprint to another bookkeeper. If you want us to do the work, you receive a separate fixed-price cleanup quote before work begins, and the $450 Blueprint fee is credited toward cleanup when you proceed within 30 days.
T5018 reporting may apply to qualifying construction businesses and contract payments. Basic subcontractor payment tracking is included in both monthly services. Contractor Bookkeeping can add annual T5018 preparation and filing for $200/year plus $10 per subcontractor. Books + Back Office includes annual T5018 preparation and filing when applicable and supported by complete client records.
Basic subcontractor tracking boundary: We correctly record subcontractor/vendor payments, keep subcontractor activity identifiable, maintain records needed for year-end T5018 preparation, and help prevent subcontractor payments from disappearing into unrelated expense categories. This does not include chasing invoices, onboarding subcontractors, collecting insurance certificates, continuously checking WSIB clearances, managing contracts, approving invoices, scheduling payments, or resolving disputes; those are back-office/A/P responsibilities.
The client remains responsible for confirming the business, recipient and payment information supplied. T5018 eligibility or tax-position questions remain with the client and appropriate tax adviser.
I provide basic bookkeeping tracking of construction holdbacks based on contracts, invoices and release information supplied or approved by the client.
Scope boundary: Moyano & Co. does not determine lien rights, legal entitlement or statutory release dates. Those questions stay with the client and an appropriate legal adviser. See our page on bookkeeping for construction contractors for the bookkeeping workflow.
I can set up the accounting platform and receipt workflow required for the agreed scope, or migrate suitable records from an existing system. The active software and ownership are listed in the proposal and agreement.
I build or refine the chart of accounts around contractor income, direct costs, payroll, assets, liabilities and owner transactions rather than relying on an unrelated generic template.
Basic job or project coding may be separately scoped when the records support it. Detailed job-profitability, WIP, labour-burden, overhead-allocation, cost-to-complete and advisory reporting are not standard Contractor Bookkeeping or Books + Back Office services.
Monthly engagements include a profit and loss statement and balance sheet. Books + Back Office also includes a quarterly financial review.
Cash-flow forecasting, dashboards, WIP reporting, project-profitability reporting and controller or advisory work are not included unless separately agreed in writing.
Analyze the activity. Request what is missing. Clean and reconcile the books. Close the month. Report back with a clear status.
Review transactions, accounts, documents and activity for the month.
Send one consolidated request for anything missing or unclear.
Categorize, reconcile, correct and organize the books.
Complete the month's bookkeeping and confirm the accounts are up to date.
Provide the financial reports and surface anything the owner should know about.
We confirm the books are closed through a specific date and list anything still waiting on you.
Monthly Close Promise: If you give us what we need by the agreed deadline, we close by the agreed date. If an avoidable delay is ours, we make it right with a service credit.
Each completed monthly close includes a profit and loss statement and balance sheet. Books + Back Office also includes a quarterly financial review; any additional written commentary is limited to the agreed scope.
The active accounting platform and tools are listed in your agreement. Firm-provided software required for the selected scope is included unless the proposal says otherwise.
| Category | This Month |
|---|---|
| Income | |
| Service & Emergency Calls | $9,800 |
| New Construction Contracts | $12,400 |
| Maintenance Agreements | $2,100 |
| Total Income | $24,300 |
| Expenses | |
| Materials (pipe, fittings, fixtures) | $5,640 |
| Labour / Subcontractors | $3,200 |
| Vehicle, Fuel & Tools | $1,120 |
| Insurance, WSIB & Permits | $830 |
| Total Expenses | $10,790 |
| Net Profit | $13,510 |
I organize the records and administrative workflows that commonly arise for Ontario contractors, while keeping tax, legal and classification decisions with the appropriate adviser.
Records, return preparation and filing at the selected frequency. Quick Method and other tax-planning decisions stay with the client and tax adviser.
Basic subcontractor payment tracking is included in both monthly services. Contractor Bookkeeping can add annual T5018 preparation and filing for $200/year plus $10 per subcontractor. Books + Back Office includes annual T5018 preparation and filing when applicable and supported by complete client records.
Selected reporting administration based on client-approved classifications, rates and information.
I flag inconsistent records, but the legal classification decision remains with the client and an appropriate authority or adviser.
Basic bookkeeping tracking based on client records; lien rights and release timing are not determined by Moyano & Co.
Asset purchases are identified and organized for the external accountant. Tax treatment and CCA decisions remain with the tax adviser.
Based in Barrie, we serve suitable contractor and trades businesses throughout Ontario using a cloud-based workflow.
Contractor Bookkeeping starts at $500 per month and includes the monthly books, reconciliations, HST preparation and filing, basic subcontractor and holdback tracking, monthly financial statements and a CPA-ready year-end package. Books + Back Office starts at $950 and adds payroll, CRA remittances, T4/T4A and ROE work, selected WSIB/EHT support, one A/P or A/R workflow, T5018 preparation and filing, quarterly review and priority support.
No. Moyano & Co. works remotely. The bookkeeping workflow is cloud-based, with communication by phone, email, or video call. Contractors can be in Barrie, Collingwood, Orillia, elsewhere in Simcoe County, or elsewhere in Ontario.
The platform and tools required for the selected scope are listed in the proposal and agreement. Firm-provided software is included unless the proposal states otherwise. QuickBooks Online is our primary platform, and suitable Xero files may also be supported.
Contractor Bookkeeping starts at $500 per month and Books + Back Office starts at $950 per month, before HST. If the 15-minute call is not enough to quote cleanup, the same free Contractor Books Check can continue with a complimentary QBO scoping review. The $450 Contractor Books Recovery Blueprint is used only when pricing requires actual historical investigation, tracing, or reconstruction. If you proceed with cleanup within 30 days, the $450 is credited toward the cleanup.
Start with a free 15-minute Contractor Books Check. No QuickBooks access, no preparation, and no obligation.
We will tell you what we think the best next step is, even if that is not hiring us.